{"id":2235,"date":"2026-01-08T10:36:46","date_gmt":"2026-01-08T09:36:46","guid":{"rendered":"https:\/\/www.observatoryinternational.com\/?p=2235"},"modified":"2026-01-12T17:25:33","modified_gmt":"2026-01-12T16:25:33","slug":"how-much-of-the-marketing-budget-should-be-allocated-to-agency-fees","status":"publish","type":"post","link":"https:\/\/www.observatoryinternational.com\/en-za\/our-insights\/how-much-of-the-marketing-budget-should-be-allocated-to-agency-fees\/","title":{"rendered":"How much of the marketing budget should be allocated to Agency Fees?"},"content":{"rendered":"<p style=\"font-weight: 400;\">One of the most frequently asked questions from finance and procurement teams is deceptively simple: <em>how much of the marketing budget should be allocated to agency fees?<\/em><\/p>\n<p style=\"font-weight: 400;\">The honest answer remains: <em>it depends<\/em>. While that may feel unhelpful, there is no single \u201ccorrect\u201d ratio &#8211; particularly in today\u2019s marketing environment, where spend is increasingly weighted toward digital media, content production, data and technology rather than traditional paid channels.<\/p>\n<p style=\"font-weight: 400;\">What <em>has<\/em> changed is the context. As paid media models evolve and investment shifts toward digital platforms, owned content and performance marketing, agency fees now represent a much larger &#8211; and more visible &#8211; share of total marketing spend. This naturally increases scrutiny and raises questions about value, efficiency and fairness.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>What do we mean by marketing agency fees?<\/strong><\/h3>\n<p style=\"font-weight: 400;\">To answer the question properly, it\u2019s important to clarify definitions.<\/p>\n<p style=\"font-weight: 400;\"><strong>Agency fees<\/strong> refer to the cost of agency people delivering services &#8211; strategy, planning, creative, production, optimisation and account management. Fees are typically time- and rate-based and exclude third-party costs.<\/p>\n<p style=\"font-weight: 400;\"><strong>Marketing spend<\/strong> usually includes all external marketing costs paid to third parties, excluding agency fees.<\/p>\n<p style=\"font-weight: 400;\"><strong>Media spend<\/strong> refers specifically to paid media investment across traditional channels such as TV, print, radio and OOH as well as channels such as search, social, display, video and retail media.<\/p>\n<p style=\"font-weight: 400;\">The way these elements are defined and reported varies significantly between organisations, creating immediate challenges in benchmarking.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>Why are agency fees under greater scrutiny?<\/strong><\/h3>\n<p style=\"font-weight: 400;\">There are two structural reasons why agency fees are increasing as a percentage of marketing budgets.<\/p>\n<p style=\"font-weight: 400;\">First, paid media investment has shifted dramatically. While total media spend remains high, money has moved away from high-cost, low-touch channels such as print and linear TV into digital platforms where media is cheaper, more targeted and continuously optimised. As media costs reduce or fragment, fees naturally represent a larger proportion of overall spend.<\/p>\n<p style=\"font-weight: 400;\">Second, the scope of agency work has expanded. Brands now require significantly more content, more frequent updates, multiple formats, platform-specific assets and ongoing optimisation. The rise of always-on marketing, social commerce and performance media has increased production and operational workloads, often without a corresponding increase in budget.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>The challenges in defining the \u201cright\u201d level of agency fees<\/strong><\/h3>\n<ol>\n<li style=\"font-weight: 400;\"><strong> Inconsistent accounting and reporting<\/strong><br \/>\nMarketing spend is not reported consistently. Some organisations include internal salaries, customer service costs, e-commerce operations and digital platform IT costs, others do not. This makes like-for-like comparison extremely difficult.<\/li>\n<li style=\"font-weight: 400;\"><strong> Shift toward digital and below-the-line activity<\/strong><br \/>\nBrands with a heavy focus on digital, CRM, social and content-led marketing typically require more agency effort than those running predominantly above-the-line campaigns. Digital marketing is more labour-intensive, even if media costs are lower.<\/li>\n<li style=\"font-weight: 400;\"><strong> Industry and competitive context<\/strong><br \/>\nDifferent industries demand different go-to-market models. Highly competitive, fast-moving or locally-driven categories often require higher agency engagement and therefore higher fees relative to spend.<\/li>\n<li style=\"font-weight: 400;\"><strong> Variability in reporting by region<\/strong><br \/>\nGlobal and regional reporting inconsistencies can significantly distort fee ratios. Local market activity, labour costs and decentralised spend all affect the headline numbers.<\/li>\n<li style=\"font-weight: 400;\"><strong> Agency model and roster structure<\/strong><br \/>\nCentralised agency models often appear more fee-efficient than decentralised ones but efficiency alone should not dictate structure. The right agency model should reflect business objectives, not just cost expectations.<\/li>\n<li style=\"font-weight: 400;\"><strong> Short-term business objectives<\/strong><br \/>\nPeriods of transformation such as digital platform builds, e-commerce acceleration or investment in new content capabilities can temporarily increase agency fees as a proportion of spend. This does not necessarily indicate inefficiency.<\/li>\n<\/ol>\n<h3 style=\"font-weight: 400;\"><strong>How to assess whether agency fees are appropriate<\/strong><\/h3>\n<p style=\"font-weight: 400;\">The starting point is a clear, well-defined marketing scope of work aligned to the annual marketing plan. Fees should then be assessed in the context of that scope and reviewed as activity changes.<\/p>\n<p style=\"font-weight: 400;\">A common mistake is to cut marketing budgets mid-year without adjusting agency scope or resource, which inflates fee ratios artificially. Reviewing trends over time, rather than single-year snapshots, provides a far more accurate picture.<\/p>\n<p style=\"font-weight: 400;\">Regular fee benchmarking, either internally with procurement or with independent specialists, remains one of the most effective ways to ensure value for money.<\/p>\n<h3 style=\"font-weight: 400;\"><strong>In summary<\/strong><\/h3>\n<p style=\"font-weight: 400;\">There is no formula and no universal benchmark for agency fees as a proportion of marketing spend. The right level depends on scope, marketing mix, agency model and business objectives.<\/p>\n<p style=\"font-weight: 400;\">What <em>is<\/em> essential is regular, informed review. In a world where marketing investment is increasingly digital, content-led and production-heavy, agency fees are not a cost anomaly, they are a reflection of how marketing now works.<\/p>\n<p>For more details of the Observatory International&#8217;s agency remuneration and compensation practice please <a href=\"https:\/\/www.observatoryinternational.com\/en-za\/agency-compensation\/\">click here<\/a> or <a href=\"https:\/\/www.observatoryinternational.com\/people\/\">contact a member of our team<\/a>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium wp-image-12283\" src=\"https:\/\/www.observatoryinternational.com\/app\/uploads\/2025\/08\/AI-Savings-vs-Value-300x201.jpg\" alt=\"Scales weighing the balance\" width=\"300\" height=\"201\" srcset=\"https:\/\/www.observatoryinternational.com\/app\/uploads\/2025\/08\/AI-Savings-vs-Value-300x201.jpg 300w, https:\/\/www.observatoryinternational.com\/app\/uploads\/2025\/08\/AI-Savings-vs-Value-768x514.jpg 768w, https:\/\/www.observatoryinternational.com\/app\/uploads\/2025\/08\/AI-Savings-vs-Value-220x147.jpg 220w, https:\/\/www.observatoryinternational.com\/app\/uploads\/2025\/08\/AI-Savings-vs-Value-380x254.jpg 380w, https:\/\/www.observatoryinternational.com\/app\/uploads\/2025\/08\/AI-Savings-vs-Value.jpg 942w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>From time to time we are approached by our Clients to answer the question \u2013 \u201chow much of the marketing budget should we allocate to Agency fees\u201d.<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[165],"tags":[263,174,177],"class_list":["post-2235","post","type-post","status-publish","format-standard","hentry","category-blog-en-za","tag-agency-compensation-en-za","tag-procurement-en-za","tag-remuneration-en-za"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Marketing agency fees as proportion of budget - The Observatory International<\/title>\n<meta name=\"description\" content=\"One question we are frequently asked - how much of the marketing budget should be allocated to agency fees?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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